Civil Officers are in charge of the day-to-day operations of the business side of the Association. These officers are – President, Vice-President, Financial/Corresponding Secretary, Recording Secretary, Treasurer, Steward, Assistant Steward, Sergeant-at-Arms, Property Clerk, and five Directors. With the exception of the five members of the Board of Directors, the Civil Officers are elected to one-year term of office. There is no limit to the number of terms to which these officers may be re-elected. The members of the Board of Directors are elected to five-year term of office, with one member being elected or re-elected each year. Any member of the Association may run for any Civil Office position.
President – The duties of the President include presiding over all business and special meetings of the Association. The President must be familiar with the constitution and by-laws of the Association and decides questions with regard to their interpretation. The president has the power to call special meetings and assign members to various committees.
Vice-President – This officer assists the President in the discharge of the President’s duties. In the case of the President’s absence or disability, the Vice-President assumes all of the duties of the office of the President.
Recording Secretary – The Secretary is responsible for documenting attendance and the proceedings of all meetings. This officer also receives the correspondence coming to the Association and reads appropriate material to the Association members at the meetings. The duty of the recording meeting attendance by Association members has usually been delegated to the Sergeant-at-Arms.
Financial/Corresponding Secretary – This officer keeps records of all transactions between the Association and its members, collects all fees, fines, dues and assessments and reports the receipt of such monies at the Association’s business meeting. This officer also has responsibility for any ongoing correspondence when required or requested by the Association.
Treasurer – The Treasurer receives all monies collected by the Association, issues receipts and keeps an accurate account of all receipts and disbursements. The Treasurer pays all the bills when ordered and submits the accounts to the Association when called upon to do so.
Sergeant-at-Arms – The duties of the Sergeant-at-Arms is to preserve order at all meetings and to assist the officers in any way required. This officer leads the Association in the Pledge of Allegiance at the beginning of Association meetings.
Steward and Assistant Steward – These officers procure and serve the refreshments to the Association when so asked. It has been a standing procedure to serve refreshments after any Association meetings. The Chief of President may request refreshments be available at other times at their discretion for the members of the Association or other guests.
Property Clerk – Maintaining an up-to-date inventory of all the properties owned by the Association is the duty of the Property Clerk. This list excludes and land or buildings.
Board of Directors – The main duty of the Directors is to audit the books of the Association annually. The also have the legal responsibility of overseeing the operations of the department and can be called upon by the President to investigate any matter concerning the Association and bring their recommendations before the Association for final approval.
The elected line officers for this Association are - Chief, First Assistant Chief, Second Assistant Chief, five Fire Captains and one EMS Captain as well as five Fire Lieutenants and an EMS Lieutenant. Each of these officers has a one-year term of office. There is no limit to the number of terms to which they can be elected
The Chief - By municipal law the Chief has full responsibility over the apparatus and over all members at the fire or emergency scene and at any other time that they are on actual duty. The chief has disciplinary power over any member not performing his or her duties. To be eligible for nomination to the office of Chief, the candidate must first have held the office of Captain in the West Webster Volunteer Firemen's Association. The Board of Fire Commissioners must accept the Chief's election prior to the Chief taking office.
The First and Second Assistant Chiefs - These officers perform all the duties of the Chief in his absence. The 1st & 2nd Chief's are assigned specific areas of responsibility by the Chief, such as Training, EMS, Equipment, Maintenance and Records. To be eligible for nomination to these offices, the candidates must have held the office of Captain in the West Webster Volunteer Firemen's Association.
Captains - These six officers perform various duties as specified by any of the Chiefs at fires, emergency scenes and at the firehouse. Only members with five years of active service or those having held a previous line office position are eligible to be nominated for the office of Captain. At least one of the years of active service must have been with the West Webster Volunteer Firemen's Association.
Lieutenants - These six officers perform various duties as specified by any of the Chiefs, at fires, emergency scenes and at the firehouse. Only members with three years of active service are eligible for nomination to the office of Lieutenant. At least one of the years of active service must have been with the West Webster Volunteer Firemen's Association.
The candidates for line officer must also meet the requirements as set forth by the West Webster Fire District. These requirements include, but are not limited to, qualification to drive and operate fire apparatus and successful completion of New York State or National level classes in incident command, including Fire Officer 1, Public Safety Incident Management, Command Post Operations and federally mandated NIMS training.